PRG is the world’s leading provider of services and solutions in entertainment and live events. Every day, we turn the creative vision of our customers into production and technical reality, deepening their connection to their audiences.
 
What sets us apart are our people. No other company in our industry has such a deep and diverse bench of talent, working across theatre, TV, film, music, corporate events, equipment rental and more. With over 250 patents and registered trademarks, PRG is defined by innovation. And through our network of 38 offices spanning five continents, we can deliver for our customers anywhere around the globe.PRG UK is looking for a Event Staffing Co-ordinator to coordinate the selection and booking of crew contributing towards the efficient allocation of labour support across all market sectors.

• Previous experience working with the event industry in the same role or perhaps as a Production coordinator or Venue planner is desirable.
• Ability to work independently, demonstrating a high level of initiative.
• Approachable, proactive and outgoing.
• Good financial understanding and can manage budgets
• Ability to work to tight schedules.
• Proficient in the use of multiple IT software programmes.
• Outstanding organisational and communication skills.
• Employees are expected to ensure that the Company’s policies, procedures and obligations are adhered to in carrying out all duties.
• Emphasis will be placed on the PRG Company values attached to this document.

• Manage the selection and booking of freelance crew.
• Identify opportunities to maximise labour margins and efficiency across all projects.
• Monitor and feedback on project specific labour margins and utilisation.
• Liaise with counterparts in the PRG group globally when utilising labour resources and ensure compliance of UK supplied crew when working in non-UK territories.
• Follow working practices, processes and compliance when compiling crew schedules in line with business requirements and legislation.
• Feedback market trends and highlight any new labour requirements.
• Coordinate project specific administrative duties including but not limited to;
  • Raise and issue crew purchase orders.
  • Compile and issue crew schedules and contact sheets.
  • Monitor the expiration of all crew documents including insurances, licenses and training.
  • Complete accreditation processes if required.
  • Provide a point of contact for regular crew.
  • Travel and accommodation bookings.
  • Applications for Visas and A1/E101 forms and compile European Competency Documentation.
  • Update the appropriate database accordingly.
• Liaise with the finance department regarding any disputes or queries on any labour invoicing.
• Implement and monitor accreditation processes.
• Liaise with Event Services when allocating full time events staff to projects.
• Identify and highlight new areas PRG can provide labour services.
• Act as a point of contact for regular crew.
• Highlight and report to the Event Staffing Manager about any crewing services related issues.
• Undertake additional projects as directed by the Event Staffing Manager.