The Admin & Accounts Assistant plays a crucial role in supporting both the Accounts and Administrative teams, ensuring smooth coordination between financial functions and daily operations. The position is primarily focused on accounts-related tasks such as invoicing, purchase order management, and financial reporting, while also providing administrative support and handling operations-related tasks. The role ensures compliance, confidentiality, and efficiency, contributing to a well-organized work environment and seamless operations.

• Previous experience in administration and accounting within an office environment
• Strong communication skills in both English and Arabic, with excellent interpersonal skills
• Smart and presentable, with excellent administrative skills
• Ability to work independently and take initiative
• High attention to detail and accuracy in all tasks
• Ability to troubleshoot problems and act quickly
• Proficient with Microsoft Outlook, Word, and Excel
• Mature approach to dealing with people at all organizational levels
• Willingness and ability to learn and adapt quickly
• Reliable, with excellent timekeeping and organizational skills

• File and maintain accurate records of purchase orders (POs), ensuring proper organization.
• Reconcile and match purchase orders with corresponding invoices to ensure accuracy and completeness.
• Review purchase invoices to verify compliance with applicable tax regulations.
• Perform reconciliation of purchase entries and follow up with suppliers to resolve any outstanding invoices.
• Ensure proper filing and storage of physical invoices at the end of each month.
• Track and manage inventory of consumables, including monitoring water box usage.
• Review, process, and ensure timely payment of telecom bills.
• Assist in consolidating utility bills for efficient financial reporting.
• Provide general administrative support to the Accounts Department, assisting with document management and day-to-day accounting tasks.
• Support the Heads of Department with various administrative tasks as required.
• Assist with administrative tasks related to new joiners, such as obtaining quotes for purchases or services.
• Assist with booking support crew and compiling accreditation details when needed.
• Coordinate catering arrangements for on-site delivery, ensuring timely and accurate service.
• Provide administrative support to the Operations and Logistics teams as necessary.

The above list of duties is not exhaustive, and employees are expected to undertake additional tasks when required, in line with the general nature of the role.