Production Resource Group Belgium is looking for a structured, proactive and solution-oriented Crew Planner to join our production team in Tildonk.

As Crew Planner, you will be responsible for planning, booking and coordinating the right crew for PRG productions. You ensure that every job is staffed correctly and on time, using internal crew, freelancers, subcontractors, interns or student workers where needed. You will also make sure that all planning information, callsheets and related administration are complete, accurate and up to date.

You bring:

• Experience in planning, crewing, production planning or a similar operational role.
• Experience in live events, AV, entertainment or touring is a strong advantage.
• Excellent organisational skills and the ability to prioritise under time pressure and changing workloads.
• Strong administrative and communication skills.
• A precise, structured and accurate way of working.
• A stress-resistant, flexible and solution-oriented mindset.
• Willingness to be reachable when productions or last-minute changes require it.
• A good understanding of the needs of crew, Project Managers, Account Managers and clients.
• A customer-focused and collaborative attitude.
• The assertiveness needed to make clear agreements with internal and external crew and to safeguard realistic planning.
• Good IT skills, including Word, Excel and planning or ERP systems.
• Experience with Crewzone/CZ, Oracle, WinHits or similar systems is a plus.
• Good knowledge of Dutch and English.
• Knowledge of French is a plus.
• Discretion and accuracy when working with personal data, availability, rates and production information.
• A positive attitude towards additional tasks, process improvements and new challenges.

As Crew Planner, you will:

• Select, contact, book and coordinate internal crew, freelancers, subcontractors, interns and student workers for jobs and productions.
• Translate staffing needs from Project Managers and Account Managers into realistic and efficient crew plans.
• Monitor crew availability, skills, certificates, safety requirements, legal requirements and practical deployment options.
• Prepare, check and send out callsheets on time, including working hours, locations, contact persons, tasks and specific arrangements.
• Create and follow up on crew-related purchase orders for planned jobs within the agreed workflow.
• Accurately register and maintain planning information, requests, confirmations and changes in Crewzone/CZ and other relevant systems.
• Respond proactively to changes, cancellations, illness, last-minute requests and capacity challenges.
• Act as the first point of contact for planned crew regarding availability, schedules, changes and operational arrangements.
• Coordinate with Project Managers, Account Managers, the Production Assistant, Finance, HR and other PRG offices when required.
• Provide timely information to the Production Assistant for hotels, transport, parking, accreditations, VCA and other administrative follow-up.
• Identify missing profiles or skills within the pool of freelancers or internal crew and provide input on new profiles.
• Contribute to efficiency improvements in Crewzone/CZ, including PO flows, requests, planning data and standard ways of working.
• Ensure that company policies, procedures, rules and obligations are followed in the execution of the role.

Why join PRG?

At PRG, you will become part of a professional production environment where teamwork, flexibility and operational excellence are essential. You will play an important role in making sure our productions are staffed efficiently and that our crew members have the information they need to do their job well.

Interested?

Are you an organised planner with a passion for production, people and live events? Then we would like to hear from you.

Apply now and join PRG Belgium as our new Crew Planner